Terms of Service

Terms of Service

Welcome to TheJobApplier, an app designed to assist users in streamlining the job application process. By using our app, you can efficiently fill out web forms for job applications, securely store your personal data, and benefit from integrations with third-party APIs for enhanced functionality.

These Terms of Service ("Terms") constitute a legally binding agreement between you and TheJobApplier. By accessing or using the app, you acknowledge that you have read, understood, and agreed to these Terms. If you do not agree with any part of these Terms, you must discontinue your use of the app immediately.

Effective Date: January 25, 2025. These Terms are effective as of this date and apply from the moment you create an account or begin using the app. We reserve the right to terminate or suspend any subscription or account, at our sole discretion, if we determine that the user has violated any part of these Terms of Service or engaged in prohibited conduct, including but not limited to misuse of our platform, fraud, or abuse of subscription privileges.

The primary goal of TheJobApplier is to simplify the job application process for users while prioritizing data security and user control. The app securely stores your personal information for use in completing job applications and interacts with trusted third-party platforms to provide a seamless experience.

1. Eligibility

To use TheJobApplier, you must meet the following eligibility requirements:

• Age Requirement: You must be at least 18 years old to use the App. By using our services, you confirm that you meet this age requirement.
• Legal Capacity: You must have the legal capacity to enter into a binding agreement in your jurisdiction.
• Job Application Eligibility: You may only use the App if you are legally permitted to apply for jobs in your jurisdiction. This includes compliance with local labor and employment laws.
• Responsibility for Compliance: It is your responsibility to ensure that your use of the App complies with all applicable laws and regulations.

If you do not meet these eligibility requirements, you are prohibited from using the App. If we become aware that you are ineligible, we reserve the right to suspend or terminate your account.

2. Account Creation and User Responsibilities

To access and use the services provided by TheJobApplier, users must create an account and agree to the following responsibilities:

• Account Registration: You must provide accurate and complete information during registration. False or misleading information may result in the suspension or termination of your account.
• Account Security: You are solely responsible for maintaining the confidentiality of your account credentials, including your username and password. Any activity performed under your account is your responsibility.
• Unauthorized Access: You agree to notify us immediately at info@thejobapplier.com if you suspect any unauthorized access to or use of your account. We are not liable for losses resulting from unauthorized access caused by your failure to secure your account.
• Account Activity: You agree to use your account responsibly and in compliance with these Terms. Misuse of the account, including malicious activities or violating third-party terms, will result in immediate termination.
• Accurate Data Submission: All data submitted via your account must be accurate and up to date, as this data will be used to complete job application forms on your behalf.

We reserve the right to suspend or terminate accounts that violate these Terms or engage in prohibited conduct, as outlined in Section 10 ("User Conduct and Prohibited Activities").

3. Services Provided

TheJobApplier offers services designed to assist users in managing and simplifying the job application process. By using our services, you agree to the following terms regarding the scope and limitations of these services:

• Form-Filling Assistance: The app uses user-provided data to pre-fill web forms for job applications on third-party websites. Users retain full control over whether to submit the completed applications.
• Data Storage: Your information, including resumes, cover letters, and other job application details, is securely stored and used exclusively for completing the tasks you initiate.
• Third-Party Platforms: The app interacts with third-party job application platforms to facilitate the application process. We are not responsible for the content, functionality, or terms of use of these third-party platforms.
• Upcoming Features: Future updates may include integration with job listing APIs to fetch available job opportunities. Users will be notified of such updates, and new features will be subject to these Terms.
• No Guarantee of Job Placement: While the app is designed to simplify the job application process, it does not guarantee job placement or the success of submitted applications. Users are responsible for ensuring the accuracy and appropriateness of their submissions.

By using our services, you acknowledge that the app serves as a tool to assist in the job application process and that the final submission and outcome of any application remain your responsibility.

4. Billing and Subscriptions

TheJobApplier offers subscription-based services to provide advanced features and functionalities. By subscribing, you agree to the following terms:

• Billing System: Payments for subscriptions are securely processed through Stripe. We do not store or manage billing-related information, such as credit card details or payment methods. Stripe's Privacy Policy governs the handling of your payment information.
• Subscription Plans: Details of available subscription tiers, billing cycles, and renewal policies can be found on our Pricing Page. By subscribing, you authorize recurring payments until you cancel your subscription.
• Refunds: Subscription fees are non-refundable except as required by law. We do not offer refunds for partial billing cycles or unused services.
• Cancellations: You may cancel your subscription at any time through your account settings. Cancellations take effect at the end of the current billing period, and you will retain access to paid features until then.
• Failed Payments: If a payment fails, we may suspend or restrict access to your subscription features until the payment issue is resolved.

For any billing-related inquiries or issues, please contact us at info@thejobapplier.com.

5. Data Usage and Privacy

At TheJobApplier, we prioritize the privacy and security of your personal data. This section outlines how we collect, use, and protect your information.

• Data Collection: We collect user-provided data such as resumes, cover letters, and form-filling preferences to assist with job applications. Authentication data is collected via Google or Microsoft APIs solely for login purposes.
• Data Usage: Your data is securely stored and used exclusively for completing job application forms on your behalf. We do not sell or share your personal data with unauthorized third parties.
• Data Deletion: Users can delete their account or specific data at any time. Deleted data will be permanently removed unless required for legal or administrative purposes. Retained data, such as email addresses and registration dates, is kept only for compliance purposes.
• Legal Compliance: We comply with privacy laws applicable in Canada, Quebec, and Montreal, including Law 21, ensuring secure handling of user data.
• Future Integrations: Planned integrations with job listing APIs will allow the app to retrieve available job opportunities. Users will be informed of such changes and retain full control over data sharing.

For more information, refer to our Privacy Policy. If you have questions or concerns about how your data is used, contact us at info@thejobapplier.com.

6. User Feedback

At TheJobApplier, we value your feedback and use it to improve our services. By submitting feedback, you agree to the following terms:

• Optional Nature: Providing feedback is entirely voluntary and does not impact your ability to use the App.
• Purpose of Collection: Feedback is collected to analyze user experiences, identify areas for improvement, and develop new features or enhancements.
• Feedback Storage: Feedback data is securely stored and may be retained indefinitely unless you request its deletion.
• No Compensation: By providing feedback, you acknowledge that you are not entitled to compensation or reimbursement for suggestions, comments, or ideas submitted to us.

If you wish to have your feedback deleted, contact us at info@thejobapplier.com. We will address your request promptly in accordance with applicable laws.

7. Third-Party Integrations and APIs

TheJobApplier interacts with third-party platforms to provide a seamless and efficient job application process. This section outlines the nature of these integrations and the responsibilities of users when interacting with third-party services.

• Authentication Services: The App uses Google and Microsoft APIs for secure user authentication. These APIs only collect data necessary for login and account management. Users must comply with the terms and conditions of Google and Microsoft when using their authentication services.
• Payment Processing: Payments for subscriptions are processed via Stripe. Stripe’s terms and privacy policy govern the handling of your payment information. TheJobApplier does not store payment data.
• Job Application Websites: The App pre-fills job application forms on third-party websites using user-provided data. While we strive to ensure compatibility, we are not responsible for the content, functionality, or terms of use of these websites. Users are encouraged to review the privacy policies and terms of these platforms before submitting applications.
• Future Integrations: We plan to integrate with third-party job posting APIs to fetch job listings directly within the App. Users will be informed of such updates and provided with controls to manage how these integrations interact with their data.
• Limitations of Liability: TheJobApplier is not responsible for any issues, inaccuracies, or data breaches that occur due to third-party platforms or APIs.

By using our App, you acknowledge that interacting with third-party platforms may involve sharing your data with those platforms and that you are responsible for complying with their terms and policies.

If you have concerns about third-party integrations or future API developments, contact us at info@thejobapplier.com.

8. User Conduct and Prohibited Activities

To maintain a safe, secure, and fair experience for all users, you agree to the following terms regarding your use of TheJobApplier:

• Provide Accurate Information: You must ensure that all data submitted through the App, such as resumes, cover letters, and form-filling preferences, is accurate, truthful, and up to date.
• Responsible Use: You may only use the App for lawful purposes related to job applications. Misuse of the App is strictly prohibited.
• Prohibited Activities:
  • Using the App for spamming, phishing, or fraudulent activities.
  • Attempting to scrape, reverse-engineer, or tamper with the App’s software or functionality.
  • Submitting false or misleading information in job applications.
  • Uploading malicious content, such as viruses, malware, or harmful scripts.
  • Interfering with the security or performance of the App.
• Compliance with Third-Party Terms: When using the App to interact with third-party platforms (e.g., job boards), you agree to comply with the terms and policies of those platforms.

Violations of these terms may result in the suspension or termination of your account and could lead to further legal action if warranted. If you suspect misuse of the App, please report it immediately to info@thejobapplier.com.

9. Intellectual Property

All content, software, and designs associated with TheJobApplier are the exclusive property of TheJobApplier and its licensors. This section outlines your rights and restrictions related to our intellectual property:

• Ownership: The App and its content, including but not limited to text, graphics, logos, code, and design elements, are protected by copyright, trademark, and other intellectual property laws. These materials are owned by TheJobApplier or licensed for our use.
• Limited License: We grant you a limited, non-exclusive, non-transferable, and revocable license to use the App for its intended purposes in accordance with these Terms.
• Restrictions:
  • You may not copy, modify, distribute, or reproduce any part of the App without prior written permission.
  • You may not use our trademarks, logos, or proprietary designs without explicit authorization.
  • Reverse-engineering, decompiling, or disassembling any part of the App is strictly prohibited.
• User-Generated Content: While you retain ownership of the data you upload (e.g., resumes or cover letters), by submitting it through the App, you grant us a non-exclusive, royalty-free license to use it solely for the purpose of providing our services.

Unauthorized use of our intellectual property is a violation of these Terms and applicable laws and may result in legal action.

If you have questions regarding intellectual property rights, please contact us at info@thejobapplier.com.

10. Disclaimer of Warranties

TheJobApplier is provided on an "as is" and "as available" basis. While we strive to provide a reliable and seamless service, we make no guarantees regarding the availability, reliability, or accuracy of the App. By using the App, you acknowledge and agree to the following:

• We do not warrant that the App will be free from errors, interruptions, or security vulnerabilities. Access to the App may occasionally be suspended for maintenance, updates, or unforeseen technical issues.
• We make no guarantees that the App will meet your specific requirements or expectations. The App is intended as a tool to assist with job applications and does not guarantee job placement or success.
• To the fullest extent permitted by law, we disclaim all warranties, whether express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement.

You are solely responsible for ensuring the accuracy and appropriateness of the data you submit through the App and for verifying that your submitted job applications meet the requirements of third-party job boards.

If you encounter any issues or have concerns about the App’s performance, please contact us at info@thejobapplier.com.

11. Limitation of Liability

To the maximum extent permitted by law, TheJobApplier, its creators, and affiliates shall not be held liable for any damages or losses arising from your use of the App. This includes, but is not limited to, the following circumstances:

• Lost Job Opportunities: The App assists in pre-filling job applications but does not guarantee the acceptance, placement, or outcome of your submissions.
• Third-Party Platform Issues: We are not responsible for errors, inaccuracies, or data breaches caused by third-party job boards or services.
• Unauthorized Access: We are not liable for losses resulting from unauthorized access to your account caused by your failure to maintain the confidentiality of your login credentials.
• Indirect or Consequential Damages: This includes, but is not limited to, loss of profits, data, goodwill, or other intangible losses, even if we have been advised of the possibility of such damages.

In any event, our total liability to you for all claims arising from or related to your use of the App is limited to the amount you have paid us in subscription fees over the last six (6) months.

Some jurisdictions may not allow the exclusion or limitation of certain liabilities. In such cases, our liability will be limited to the extent permitted by law.

If you believe you have a claim related to your use of the App, please contact us at info@thejobapplier.com.

12. Governing Law

These Terms of Service and any disputes arising from or related to your use of TheJobApplier are governed by and construed in accordance with the laws of Canada, specifically the province of Quebec, and the city of Montreal, without regard to its conflict of law principles.

By using the App, you agree that any legal action or proceeding related to these Terms will be brought exclusively in the courts of Quebec, Canada. You waive any objections to the jurisdiction of these courts, including claims of improper venue or forum non conveniens.

If you are using the App outside of Canada, you are responsible for compliance with local laws. Use of the App where prohibited by local law is void and unauthorized.

13. Dispute Resolution

At TheJobApplier, we are committed to resolving disputes in a fair and efficient manner. If you have any concerns or disputes related to your use of the App, we encourage you to contact us directly to seek resolution. Our dispute resolution process includes the following steps:

• Initial Contact: Please reach out to us at info@thejobapplier.com with a detailed description of your concern. We will make every effort to respond promptly and resolve the issue amicably.
• Good Faith Negotiation: Before pursuing legal action, both parties agree to engage in good faith negotiations to resolve the dispute.
• Arbitration: If the dispute cannot be resolved through negotiation, you agree to submit the matter to binding arbitration under the rules of a recognized arbitration organization in Quebec, Canada. The decision of the arbitrator will be final and binding.
• Small Claims Court: Alternatively, if your dispute qualifies, you may bring it to small claims court in your local jurisdiction.
• Exceptions: This dispute resolution process does not apply to claims related to intellectual property rights or unauthorized use of the App. Such claims may be brought directly in the courts of Quebec, Canada.

Arbitration proceedings will be conducted in English or French, as agreed upon by both parties, and each party will bear its own legal costs unless otherwise awarded by the arbitrator.

By agreeing to these Terms, you waive the right to participate in class actions or collective legal proceedings against TheJobApplier, except where such waivers are prohibited by applicable law.

For questions about this process or to begin a dispute resolution, contact us at info@thejobapplier.com.

14. Changes to the Terms

We reserve the right to update or modify these Terms of Service at any time to reflect changes in our services, practices, or applicable laws. Any updates will be effective immediately upon posting, and the "Effective Date" at the top of this page will be updated accordingly.

In the event of significant changes to these Terms, we will notify users through one or more of the following methods:

• An email notification sent to the email address associated with your account.
• A prominent notice displayed within the App or on our website.
• Other communication channels as required by applicable laws.

We encourage you to review these Terms periodically to stay informed about your rights and responsibilities. Your continued use of TheJobApplier after any updates signifies your acceptance of the revised Terms.

If you do not agree to the updated Terms, you must discontinue using the App and may contact us to delete your account.

15. Contact Information

If you have any questions, concerns, or feedback regarding these Terms of Service, our Privacy Policy, or the services provided by TheJobApplier, we encourage you to reach out to us. We are committed to addressing your inquiries in a timely and professional manner.

Whether you need help with your account, have feedback to share, or require clarification about our policies, our team is here to assist you. Your satisfaction and trust are our priorities.

We typically respond to inquiries within 1-2 business days. Please ensure your message includes as much detail as possible to help us address your concerns efficiently.

Note: For privacy-related inquiries or requests, please refer to our Privacy Policy for additional information.