Privacy Policy

1. Introduction

Welcome to TheJobApplier ("we," "our," or "us"). Your privacy is extremely important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our application ("App") and related services.

TheJobApplier helps users apply for jobs efficiently by securely managing application data and pre-filling forms for job applications on various websites.

By using our App, you agree to the practices outlined in this Privacy Policy. If you do not agree with any part of this Privacy Policy, please do not use the App.

2. Information We Collect

We collect the following types of information to provide and improve our services:

• Personal Information: Includes your name, email address, resumes, cover letters, and job application data you provide to fill forms. This information helps us personalize your experience and ensure accurate form completion for job applications.
• Sensitive Information: Includes employment history, salary expectations, or other details required for job applications. You choose what sensitive data to provide, and it is shared only with your consent.
• Non-Personal Information: Includes browser type, device information, operating system, and analytics data collected via Google Analytics to improve our services and user experience.
• Optional Feedback: Any feedback you voluntarily provide to help us enhance TheJobApplier, such as suggestions for features or improvements.

You have full control over what information you choose to share with us and can delete your data at any time.

3. How We Use Your Information

We use the information you provide for the following purposes:

• To securely store and manage your job application data.
• To help you pre-fill forms for job applications on various websites.
• To improve the functionality and user experience of our App through user analytics.
• To respond to your inquiries or support requests promptly.
• To analyze usage patterns using Google Analytics and enhance our services.
• To collect and analyze optional feedback for continuous service improvements.

Your sensitive data is processed responsibly and used only for the purpose of assisting with your job applications. We adhere to applicable privacy laws, including GDPR and Canadian Law 21, to ensure your data is handled securely and transparently.

4. Sharing of Information

Your privacy is important to us, and we do not sell your personal information. However, we may share your information in the following circumstances:

• Job Application Sites: Information such as resumes, cover letters, and job application details will only be shared with the websites you choose to apply to. Please review the privacy policies of these third-party sites to understand how they handle your data.
• Service Providers: We may share your data with trusted third-party vendors who assist us in operating the App, such as cloud storage providers. These providers are contractually obligated to protect your information and use it solely for the services they provide to us.
• Legal Obligations: We may disclose your information if required by law or to comply with legal processes, protect our rights, or investigate fraud.
• Aggregated Data: We may share anonymized, aggregated data that cannot be used to identify you, for purposes such as analytics and improving our services.

We ensure that any sharing of data is limited to the specific purpose required and complies with applicable privacy laws.

5. Data Security

We take your data security seriously and implement robust measures to protect your personal information from unauthorized access, alteration, or disclosure. These measures include:

• Using encryption to secure sensitive data both in transit (e.g., HTTPS) and at rest.
• Restricting access to personal data to authorized personnel only.
• Regularly monitoring our systems for vulnerabilities and implementing updates to address potential threats.
• Conducting periodic security audits to ensure compliance with privacy and security standards.

However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to use industry-standard practices, we cannot guarantee absolute security. In the event of a data breach, we will notify affected users promptly via email or in-app notifications, as required by law.

6. Your Rights

Depending on your location, you may have certain rights under applicable privacy laws, such as Quebec’s Law 21 or GDPR. These include:

• Access: You have the right to request access to the personal data we hold about you.
• Correction: You may request corrections to any inaccurate or incomplete data.
• Deletion: You can delete your profile or specific data at any time, and it will be permanently erased unless required for legal purposes (e.g., email, registration date).
• Data Portability: You can request a copy of your data in a machine-readable format.
• Withdraw Consent: If you previously consented to optional data collection (e.g., feedback), you may withdraw your consent at any time.

To exercise your rights, contact us at info@thejobapplier.com. We may require verification of your identity before fulfilling your request. Verification may include providing information that matches our records or other appropriate means.

We will respond to your request within 30 days of receiving it, as required by applicable privacy laws. Some requests may require additional time, in which case we will notify you of the delay.

7. Cookies and Tracking

Our App uses cookies and similar tracking technologies to improve functionality, analyze user behavior, and enhance the user experience. Cookies are small text files stored on your device that allow us to recognize your preferences and actions.

• Types of Cookies:
  • Essential Cookies: Necessary for the App to function properly (e.g., user authentication).
  • Analytics Cookies: Used to track usage patterns and improve performance (e.g., Google Analytics).
  • Preference Cookies: Store your settings and preferences for a personalized experience.
• Third-Party Tracking: We use Google Analytics to gather anonymized data about how users interact with our App. This data is used for analytics and to improve our services. Google Analytics may use cookies to collect and analyze information such as page visits and session duration. You can learn more about Google Analytics and opt out using the Google Analytics Opt-Out Browser Add-on.
• Your Choices: You can manage cookies through your browser settings. Disabling cookies may affect certain features of the App.

For more information about cookies and how to control them, refer to our Cookie Policy.

8. Data Retention and Deletion

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or comply with legal obligations. Here is how we handle your data retention:

• Account Information: Your account data, such as name, email address, and settings, will be retained until you delete your account. Upon deletion, only minimal information (e.g., email, registration date, and deletion date) is retained for administrative purposes, such as fraud prevention, audit compliance, or record-keeping.
• Job Application Data: Information such as resumes, cover letters, and form-filling preferences is retained until the task is completed or you delete it. Once deleted, it is permanently removed from our systems.
• Billing Information: All billing and subscription-related information is managed by Stripe, our third-party payment processor. We do not store any billing-related data, such as payment methods, receipts, or credit card details. Stripe’s Privacy Policy governs the handling of this information.
• Backups: Regular backups are stored securely on AWS servers to prevent data loss. Access to these backups is restricted and protected by encryption.

If you wish to delete your information or have questions about our data retention policies, contact us at info@thejobapplier.com. Once deleted, your data will no longer be accessible or recoverable unless legally required.

9. Children’s Privacy

Our App is designed for users who are actively seeking employment and are at least 18 years of age. Due to the legal complexities surrounding job applications for minors, we restrict the use of our App to adults only.

We do not knowingly collect personal information from children under the age of 18. If we become aware that a minor has created an account or provided us with personal data, we will delete this information immediately.

If you believe that a minor has used our App or provided us with personal information, please contact us at info@thejobapplier.com.

10. Feedback Collection

We welcome your feedback to help us improve our services. When you voluntarily provide feedback, it may include suggestions, comments, or ideas related to the App. Here’s how we handle your feedback:

• Purpose of Collection: Feedback is used to analyze user experiences and improve our features, functionality, and overall user satisfaction. Aggregated, anonymized feedback may also be used for service performance reporting.
• Storage: Feedback data is stored securely and retained indefinitely unless you request its deletion. This ensures we can continuously analyze and improve the app over time.
• User Control: Providing feedback is entirely optional and does not affect your ability to use the App. You can modify, update, or delete feedback at any time by contacting us.

If you wish to have your feedback deleted or updated, contact us at info@thejobapplier.com.

11. Third-Party Services

Our App may include links to third-party websites or services, such as job boards or analytics platforms. While we strive to work with reputable providers, we are not responsible for the privacy practices or content of these third-party services.

• Google Analytics: We use Google Analytics to understand how users interact with our App. This involves collecting anonymized data such as page views, session durations, and usage patterns. Google Analytics complies with GDPR and other data protection regulations.
• Job Boards: When you choose to apply to a job via a job board, your personal data (e.g., resume, cover letter) will be shared with the respective platform under your control. We recommend reviewing the privacy policies of these job boards before submitting applications.
• External Links: Clicking on external links will take you to third-party websites that operate independently from us. These websites have their own privacy policies, and we encourage you to review them before providing any personal information.

While we aim to work with trusted third-party services, you should exercise caution and manage your data accordingly. If you have questions about third-party services connected to our App, contact us at info@thejobapplier.com.

For more information on how to opt out of Google Analytics, visit Google Analytics Opt-Out.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other operational reasons. Any updates will be posted on this page, and the "Effective Date" at the top of this policy will be revised accordingly.

In the event of significant changes to this Privacy Policy, we will provide notice to users through one or more of the following methods:

• An email notification sent to the email address associated with your account.
• A prominent notice on the App or website.
• Other appropriate communication channels, as required by applicable laws.

For significant changes that may affect your data rights, we will provide reasonable advance notice (e.g., 30 days) before the changes take effect. This will give you the opportunity to review the updates and decide whether to continue using the App.

We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the information we collect. Your continued use of the App after any updates signifies your acknowledgment of the updated policy.

If you have any concerns about updates to this Privacy Policy, please contact us at info@thejobapplier.com.

13. Contact Us

If you have any questions, concerns, or feedback regarding this Privacy Policy or our data practices, please do not hesitate to contact us. We are committed to addressing your inquiries promptly and transparently.