Privacy Policy

1. Introduction

Welcome to TheJobApplier (“we”, “our”, “us”). This Privacy Policy explains how we collect, use, and protect your information when you use our application (“App”) and related services.

TheJobApplier helps you apply for jobs efficiently by securely managing application data and pre-filling forms across supported sites.

By using the App, you agree to this Policy. If you do not agree, please do not use the App.

2. Information We Collect

We collect information to provide and improve our services:

• Personal Information: your name, email address, resumes, cover letters, and job-application data you choose to store so we can complete applications accurately.
• Sensitive Information: employment history, salary expectations, and other job-specific details you may provide. You choose what to share, and it’s used only with your consent.
• Non-Personal Information: device, browser, operating system details, and analytics data used to improve performance and reliability.
• Optional Feedback: suggestions or comments you voluntarily submit to help us improve.

You control what you share and can delete your data at any time.

3. How We Use Your Information

We use your information to:

• Securely store and manage your job-application data.
• Pre-fill forms on job sites at your direction.
• Improve functionality and user experience.
• Respond to support requests.
• Analyze usage patterns (e.g., analytics) to enhance the App.
• Incorporate optional feedback into product improvements.

We process sensitive data responsibly and only to assist with your applications. Where applicable, we operate in line with GDPR, Canada’s federal PIPEDA, and Québec Law 25 obligations.

4. Sharing of Information

We never sell your personal information. We may share information in these cases:

• Job Application Sites: resumes, cover letters, and application details are shared only with the sites you choose. Review their privacy policies for how they handle your data.
• Service Providers: trusted vendors (e.g., cloud storage) under contract to use data solely to provide services to us and to protect it.
• Legal Obligations: when required to comply with law, protect our rights, or investigate fraud or abuse.
• Aggregated Data: anonymized statistics that do not identify you individually.

Any sharing is limited to what is necessary and complies with applicable law.

5. Data Security

We apply technical and organizational measures to protect your data:

• Encryption in transit (HTTPS) and at rest for sensitive fields where applicable.
• Restricted access to authorized personnel only.
• Ongoing monitoring and timely security updates.
• Periodic security reviews and audits.

No method of transmission or storage is 100% secure. If a breach occurs, we will notify affected users as required by law.

6. Your Rights

Depending on your location, you may have rights under laws such as the EU GDPR, Canada’s PIPEDA, and Québec Law 25:

• Access: request the personal data we hold about you.
• Correction: ask us to fix inaccurate or incomplete data.
• Deletion: delete your profile or specific data (we may retain minimal records if required by law).
• Data Portability: request a machine-readable copy.
• Withdraw Consent: opt out of optional collection (e.g., feedback) at any time.

We aim to respond within 30 days, or we will notify you if more time is required.

7. Cookies and Tracking

We use cookies and similar technologies to operate the App, understand usage, and remember preferences.

• Types of cookies:
  • Essential: required for core functionality (e.g., authentication).
  • Analytics: insight into performance and usage (e.g., Google Analytics). You can opt out using the Google Analytics Opt-Out Add-on.
  • Preferences: store settings for a tailored experience.
• Third-Party Tracking: we use analytics to collect event and session data to improve the App. Some providers may set cookies per their policies.
• You can manage cookies in your browser. Disabling cookies may limit functionality.

For more details, please contact info@thejobapplier.com.

8. Data Retention and Deletion

We retain information only as long as needed to provide the service or meet legal obligations:

• Account: retained until you delete your account. Minimal records (e.g., email, registration/deletion dates) may be kept for fraud prevention, audits, or compliance.
• Job-Application Data: resumes, cover letters, and form preferences are retained until the task is completed or you delete them.
• Billing: subscriptions and payments are handled by Stripe. We do not store card data. See Stripe’s Privacy Policy.
• Backups: stored securely and access-controlled; encryption is applied.

To delete data or ask questions about retention, contact info@thejobapplier.com.

9. Children’s Privacy

The App is intended for users aged 18 and over.

We do not knowingly collect data from minors under 18. If we discover such data, we will delete it.

If you believe a minor has provided information, please contact info@thejobapplier.com.

10. Feedback Collection

We welcome feedback to improve the App:

• Purpose: analyze experiences to enhance features and quality; aggregated feedback may inform service reporting.
• Storage: feedback may be retained to track improvements over time; you can request deletion.
• Control: feedback is optional and not required to use the App.

To update or delete feedback, email info@thejobapplier.com.

11. Third-Party Services

Our App may link to or integrate with third-party services:

• Analytics: we use reputable analytics providers (e.g., Google Analytics) to understand usage patterns.
• Job Boards: if you apply on a third-party site, your data is shared there under your direction; review their policies.
• External Links: third-party sites operate independently and have their own privacy policies.

Questions about third-party services? Contact info@thejobapplier.com.

You may opt out of Google Analytics via the Opt-Out Add-on.

12. Changes to This Privacy Policy

We may update this Policy to reflect changes in practices, legal requirements, or operations. The effective date above will be updated.

For significant changes, we may notify you via:

• Email sent to your account email address.
• Notices in the App or on our website.
• Other channels required by applicable law.

For material changes affecting your rights, we will generally provide advance notice (e.g., 30 days).

Please review this page periodically. Continued use after updates signifies acceptance.

Questions about changes? Email info@thejobapplier.com.

13. Contact Us

We’re committed to responding promptly and transparently to your privacy inquiries.